The LCS office regularly fields questions about records:

  • Can a school withhold records for the non-payment of tuition?
  • How long must we keep student records?
  • How long must we keep staff records?
  • Can we digitize our records?
  • If a school closes, what happens to the school records?

Withholding Student Records

The first issue is whether a school has a written policy that clearly states that the school may withhold records for non-payment of tuition or other expenses. As is always the case, whatever your school “practice” is, there should be an accompanying policy that is formalized, written, and agreed to by parents with a signature as proof of such agreement.

Secondly, we want to consider if it is legal in your state. Download our new Records Guide to learn more. Member schools will find the guide in the member portal.

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Member schools can access all sample policy documents by logging into the member portal and clicking the “Files” tab.

Member Portal